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On Monday August 31st 2009, Communities for Transportation Choice received the following email in response to our California Public Records Act request posted at an earlier weblog entry here. The email is from a civil servant who identifies herself as Principal Clerk, City Planning (DCP), and is copied to DCP’s Jordann Turner.

Here is the full succinct text of this Principal Clerk’s August 31st 2009 email:

Hello, Mr. Linton and Mr. Knutzen:

Attached please find the response from the City Planning Dept. regarding your public records act request.

[name]
Principal Clerk
[contact information]

The email included an attached letter. It’s a pdf which appears to be a scanned document, hence not text-searchable, so I have transcribed a portion of it here:

After thorough research, we have determined that the City Planning Department is in posession of various documents pertinent to the above subject [the city’s Bike Plan] request . These documents will be available for your review starting Friday, September 4, 2009. You are welcome to view these documents here in Automated Records and Files, Room 575, City Hall. Our office hours are 8:30 to 4:00 Monday thru Thursday and 8:30 to 3:00 on Fridays.

Again, the full pdf attachment  is viewable here: DCP_20090831162849188

Communities for Transportation Choice is planning to head down to City Hall on Friday September 4th 2009. We’re looking forward to seeing what documetns the DCP’s thorough research has turned up.

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On Thursday August 27th 2009, Communities for Transportation Choice received the following email in response to our California Public Records Act request posted at an earlier weblog entry here. The email is from Jordann Turner of the city of Los Angeles’ Department of City Planning (DCP) Citywide Planning Division. It was addressed to CTChoice’s co-chairs and copied to the both the staff person responsible for Department Operations in DCP’s Administrative Services Division and the city of Los Angeles’ Department of Transportation (LADOT) Bicycle Coordinator.

Here is the full text of Jordann Turner’s August 27th 2009 email:

Hi Erik and Joe,

We have been reviewing your request.  The request for documentation related to budgets and accounting is straightforward, but need additional help with the first part of the request.  Any additional specifics you can provide will help us expeditiously fulfill your request. We want to produce what is most beneficial to you both.  Any [sic] I will be in on Monday to answer any questions or comments you may have.

Jordann

On Sunday August 30th 2009, Communities for Transportation Choice’s co-chairs Erik Knutzen and Joe Linton responded to Jordan Turner’s email (copying all the recipients listed on his email) as follows:

Dear Jordan Turner:
 
Thank you for your email dated Thursday August 27th in response to our request which the city of Los Angeles’ Planning and Transportation departments should have received on Friday August 21st.
 
We look forward to the Planning Department and Department of Transportation, as you state, expeditiously fulfilling our request. As you are aware, the California Public Records Act entitles the public to immediate (within 10 days of request) access to all forms of agency communication related to public business.
 
As we stated in our letter of August 20th, our request is for all of the city’s documents regarding the bike plan update.
 
Per your request for additional specifics, the city could start with sharing all draft documents (including maps) as submitted to the city by Alta Planning & Design. Please do not construe these additional specifics as any kind of relinquishment of our entire request.
 
Thank you for your expeditious efforts.
 
Erik Knutzen
Joe Linton
Communities for Transportation Choice

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